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Oral Presentation Information

  • Session rooms will be equipped with standard projection equipment provided which includes a DLP data projector, laptop, 4x1 switcher, D’san programmable timer, laser pointer, and technician. 
  • Speakers need to arrive at the session room 30 minutes before their session begins to touch base with the in-room AV technician. Bring your presentation on a readable USB flash drive. The AV tech will assist you in loading it onto the PC laptop provided. There is no central server system for the conference. 
  • When preparing your presentation, please use standard fonts (e.g., Times, New Roman, Ariel, Helvetica, etc.). If you are using a font that is not standard it should be embedded into your PowerPoint presentation.
  • Create your presentation using 16:9 aspect ratio.
  • In the same folder as your presentation, include any external files that are used in the presentation, e.g. video files. 
  • Copy the entire folder to a USB flash drive.
  • Test your presentation on a separate laptop to ensure that the fonts are standard and that components such as movies are included - rather than linked in your presentation.
  • The operating system for the presentation laptops will be Windows 10, and software will include: Office 2019, Adobe Acrobat Reader 11, QuickTime, Windows Media Player, Flash Player, and VLC Player. Mac presentations created in Keynote will not be supported. Those individuals using Mac computers must bring their own laptop that will be tied into the switcher to run their presentations.
  • We recommend that presenters bring a backup of their presentation on an alternative storage medium to cover the possibility of luggage loss, theft, and/or incompatibility.
  • Microphones in the session room are provided to ensure that everyone can clearly hear the presentations. Presenters should be mindful of those who are hard of hearing and always use the supplied microphones.

Internet 

Session rooms do not have internet access.

Laptops

You do not need to bring your own laptop to the meeting room. However, if you would prefer to use your own laptop for your presentation, please review the following:

  • If you are using your own laptop, it must have either a Mini‐Display Port, HDMI or USBC output to connect to the cabling that runs to the data projector in the session rooms. Some laptops have a special interface cable that attaches to the output of their laptop to hook to external switchers, monitors and data projectors. If your laptop requires this, you will be required to bring your own adaptor as they will not be provided. AAA is not responsible for equipment left in the session rooms.
  • Mac presentations created in Keynote will not be supported. Those individuals must bring their own laptop to be tied into the switcher so they can run it off their own computer.

 

Poster Presentation Information

We will have 536 in-person poster presentations at the meeting plus virtual posters are also available on the mobile app or online website.  The virtual posters are an added benefit since it will be difficult for attendees to view all 536 posters in 3 days.  Please be sure to view the posters online and visit with the authors in the poster hall or send them a message through the mobile app. 
  • Poster presenters must register for the conference and present their poster during the assigned time in person at the conference.
  • Each poster board is marked with a unique board number. This unique number indicates the placement of the board within the Poster Hall. Your board number can be found on your poster portal - it is the number listed before your poster title.  It will also be emailed to you.
  • Presenters are expected to be at their poster boards during the assigned session presentation time. 
  • Presenters should hang their posters no later than 9 a.m. on their day of presentation and remove them at the end of their poster session (7:30 pm on Saturday and Sunday and by 1:00 pm on Monday)

General Guidelines

The poster board size is 4’ (122 cm) height X 8’ (244 cm) width, so plan your poster size accordingly. Poster should not exceed the poster board size.  One side of the poster board per poster.
 We are not requiring a specific poster format and allowing authors to be creative and customize their poster within the size requirements.  The Professional Development Committee has created an infographic on designing a poster to help you.  

Poster Printing - 10% group discount for attendees

ConferencePosters.CA is Canada's one-stop-shop for easy and stress-free academic poster printing. With fast turn-arounds, free downloadable PowerPoint templates, high-quality materials, and direct-to-event shipping, we simplify the whole process for you. We offer 3 high quality materials, each with its own unique properties and price points - but saving on cost should not have to mean low quality outputs. From our wrinkle-resistant, foldable “JET-SETTER”  fabric to our economical “GRADUATE” paper, all our materials are coated for better ink absorption – this helps produce vivid colours and stunning results.

You can easily order your poster for free delivery to the Anatomy Connected 2024 conference by going to https://conferenceposters.ca/ and selecting shop now, then choosing the type of poster you would like printed, and then the size of poster you would like to print. You will also be able to upload your poster file on the product page before proceeding to the cart or checkout page. We ask that poster files be submitted as a PDF. You can add multiple posters to your order, before proceeding to checkout. On the Checkout page, there is a field (just above the area where you add you billing information) where you can add the coupon code AC2024. This will automatically apply a 10% discount to your order. Once you have entered your billing information, you can leave “ship to a different address” unchecked, and then choose “Delivery to AC 2024 - Sheraton Centre Toronto Hotel” from the shipping options below. Posters will be available for pick-up at the meeting.

Our poster rates are as follows:

  1. Our Graduate Poster is printed on a High-quality print with a matte finish, on a standard coated mid-weight paper and costs $3.99/sqft. For example, a 48” x 36” poster would cost $47.88 CAD (or $43.09 CAD with discount) plus HST.  A rigid cardboard tube can be purchased for an additional $5,  which can be handy if you want to transport your poster home, but isn’t necessary if you plan to leave your poster after the conference. We deliver all posters individually wrapped in a sturdy polypropylene sleeve (and clearly labelled for easy distribution).
  2. Our Executive Poster is printed on an Ultra-premium photo quality paper that offers rich vibrant colours and high durability. It costs $5.99/sqft, so a 48” x 36” poster would cost $71.88 CAD (or $64.69 CAD with discount) plus HST.
  3. Our Jet-Setter Fabric Poster is printed on a unique, wrinkle and tear resistant fabric that offers an excellent print quality and is completely foldable. The cost is $7.99/sqft, so a 48” x 36” poster would cost $95.88 CAD (or $86.29 CAD with discount) plus HST. A 13” x 10” x 1.5” box for easy transport and storage is included free.

For AC 2024, we ask that all poster orders are submitted by Friday March 15th (by 11pm ET). When your order is placed, we will do a full quality check to make sure there are no resolution issues. If we do find anything we will let you know right away and give you the opportunity to make edits and resend a new file before we proceed with printing. All poster orders for AC 2024, will include free delivery to event coordinators, and will be distributed at the conference. The delivery is local so you do not have to worry about any shipping delays. 

Please feel free to contact us directly at [email protected] if you have any questions about printing, would like us to quality check of your poster prior to ordering, or would like to request samples of our materials.

Virtual Posters

In addition to presenting your poster in person in Toronto, all posters also have the option of a virtual component. Virtual posters include a pdf and audio recording in the online program and mobile app. It is not mandatory but highly recommended. Registered attendees will have access to virtual posters for viewing and comments beginning March 18. Instructions to upload your virtual poster will be mailed at the end of February. Virtual posters are available for viewing 24/7 from March 18 – April 20, 2024.

In 2023, 62% of our posters uploaded their poster and 25% recorded their audio talk,  The posters who had a virtual poster and audio recording had a 50% higher view rate and clicks on their poster. 

View this video for detailed instructions to upload your poster and record up to a 5-minute audio presentation on the virtual meeting platform.

The first time you log into the portal, you will be required to read and sign the Virtual Privacy Notice. You will only need to agree to the Virtual Privacy Notice once.

On Your Task Page:

  • Profile Information - Speaker profiles do not allow name changes within the Cadmium system. All name changes must be made directly with AAA. 
  • Bio and Photo – include a bio and photo
  • Poster Upload - Upload a single-sided, one-page pdf of your poster. The preferred poster format is a 16:9 aspect ratio and landscape orientation.
  • Poster Recording - Record your audio presentation.

If you need additional time, any of these tasks can be completed after 3/15. We recommend that you do them by the first day of the meeting on 3/22 at the latest. Registered attendees have access to view everything on 3/18.


To Record Your Poster Audio Talk:
Once your presentation is uploaded, it typically takes about 5 minutes for your poster to process before you can begin to add audio via the Poster Audio Task. Once enough time has elapsed, return to your task list and click on the Poster Audio Task's blue text.

  • After the page refreshes, be sure to read the informational text.
  • The system will display the poster you are presenting at the bottom of this page.
  • To start recording, click on the blue Start Recording button.
  • The device from which you are recording your audio will need a functioning microphone. You may use an integrated microphone (already on your laptop/desktop) or connect an external microphone.
  • When you begin recording your poster, the Start Recording a Stop Recording button appears along with a time indicator counting backward, showing how much recording time you have left.
  • You will see a reminder showing the maximum recording time you are allowed.
  • Directly above that button is an audio indicator that displays a green bar if audio is detected while you are speaking.
  • If the green audio indicator is now green will show while speaking to show your microphone is working correctly.
  • When you finish your recording, click the Stop Recording button.
  • The system will immediately replace this button with a Save Recording button.
  • You may playback what you just recorded and, if satisfied, click the Save Recording button.
  • If you wish to re-record the audio for your poster, click the Delete button and restart the recording process.
  • When finished, click the Complete Task button at the top of the page.
  • If you replace your poster for any reason, be prepared to re-record the audio associated with it.

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