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Abstract Submission Instructions and Guidelines 

Abstract Preparation – before you start

  • Review the abstract topic categories
  • Prepare your abstract in Microsoft Word or a plain text document
  • Have the names, institutions, and email addresses of all co‐authors readily available
    • The abstract submitter is listed as the first author and presenting author. The primary author cannot be changed after submission.
    • Ensure that all authors who contributed to the work are included. Authors’ names should be entered as they would appear in the published abstract
    • Trainees should confirm with advisors that the authors’ names and author order are complete and correct.
    • Changing the order of the authors or removing authors after submission will incur a revision fee. 
  • Have your credit card number ready to pay the nonrefundable submission fee
  • The option to submit a travel award application will be presented during the abstract submission process and is based on eligibility.
  • Be certain your abstract includes all the necessary elements.  See Abstract Scoring:
    • Abstract title
    • Introduction and Objective - Was the research question/objective stated clearly? The introduction should provide context to your reader, an introduction to your topic and its importance, and your study objective, question, or hypothesis, whichever is appropriate.
    • Materials and Methods - Was the approach/method for answering the question stated clearly and is it appropriate to the study? The materials and methods section should include brief, clear statements of the appropriate methods used to conduct the study. Keep this as straightforward as you can. If the methods were unusual or novel describe in slightly more detail.
    • Results - Were the results clearly stated and placed in their appropriate context? A summary of the most important results must be included. Key findings should be clear, concise, and explicit. Results should include supporting data. Lack of results with supporting data will lead to your abstract score being lowered for this section. Include appropriate statistics to support claims of significance.
    • Conclusion - Did the conclusion clearly communicate the take-home message from the study and did it relate to the study objective(s)?
    • Significance/Implication - Did the author effectively communicate the significance of the results? This section should also include the importance/significance of the findings, and directions for future work and next steps. This is your opportunity to describe the significance of your findings to science and/or the translation of your findings to progress in your field.
    • Funding Sources - if applicable, include a short sentence acknowledging the organizations/grants that funded the research
  • Abstract body should be a minimum of 300 characters and maximum of 2,400 characters, excluding spaces
  • Authors are not permitted to submit an abstract on previously published work unless the abstract represents further progression of the published research. 
  • For research using human subjects, AAA endorses the protections embodied in the Basic Principles of the Declaration of Helsinki and their expansion in the regulations governing research supported by the U.S. Government (45 CFR Part 46; 56 FR 28003). AAA does not endorse and will not publish results of research not conducted in accordance with these principles. Investigations involving animals reported in abstracts must have been conducted in accordance with the FASEB Statement of Principles for the use of Animals in Research and Education.
  • By submitting an abstract, submitters agree that, if their abstract is selected for poster presentation, they will upload and narrate a virtual poster AND present at the in-person meeting during their programmed presentation. Exceptions will be made to authors who select a virtual poster option only.  Virtual posters will only be viewable by registered attendees. 
  • You may be first author or co-author of multiple abstracts provided that each submission represents distinct research.
  • Abstracts must be written in English.
  • AAA, at its sole discretion, reserves the right to decline abstracts regarded as inappropriate.

By submitting the abstract, the author certifies that: 

  • Each author listed on the abstract must have contributed to the study; and each author consents to be listed in informational and promotional materials including the itinerary planner.
  • Agrees to AAA’s Code of Conduct
  • Agrees to the Scientific Integrity Policy 
  • Revising or withdrawing an abstract after submission will incur a fee and is subject to the revision or withdrawal policies and deadlines. 
  • You may be first author or co-author of multiple abstracts provided that each submission represents distinct research.
  • Only approved abstracts will be scheduled for presentation and publication. AAA, at its sole discretion, reserves the right to decline abstracts regarded as inappropriate. 
  • Programmed and approved abstracts will be published in a supplement to either Developmental Dynamics (all scientific research abstracts) or Anatomical Sciences Education (all education research abstracts)

Abstract Submission Fee
There is a $75 non-refundable submission fee for each submitted abstract.

  • All abstracts must be submitted electronically.
  • Payment is required at time of submission. Purchase orders are not accepted for payment. 
  • Payment may be made with Visa, MasterCard, or American Express credit cards. A receipt of the abstract handling charge will be emailed to the first author only.
  • Submitting an abstract does not register you for the conference. Registration is a separate fee. You must register for the conference to be able to present your abstract during the conference. See registration for more details.
  • If an abstract is withdrawn, the submission fee cannot be refunded.
  • All accepted abstracts will be published in a supplement to either The Anatomical Record (all scientific research abstracts) or Anatomical Sciences Education (all education research abstracts).  Abstracts will be published by May 2024.

All submitters will be notified by the end of January 2023 of the specific date, time, and presentation format. In the meantime, please make your registration, travel and housing arrangements as soon as possible. 

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