Call for Regional Meeting Proposals

Apply today to host an AAA regional meeting at your institution!

Proposals are now being accepted for future Regional Meetings in 2024, 2025 (and beyond). AAA provides up to $10,000 USD to assist with expenses for the Regional Meeting.

 Regional meetings aim to provide local development opportunities for those interested in the anatomical sciences. The regional meetings will allow AAA members and participants to present their scientific and educational research via platform and poster sessions.

Primary goals are:

  • To provide national meeting-level programs and benefits to serve members preferring a smaller venue, a place to hone their presentations and network with local colleagues, or that may not otherwise be able to attend the annual AAA meeting.
  • Provide local development opportunities for those interested in the anatomical sciences, including high school students, undergraduate students, graduate students, postdocs, faculty, and other researchers.
  • Increase and diversify AAA membership through outreach to underrepresented minorities via historically black colleges and universities (HBCUs) and Hispanic serving institutions (HSIs).

Review the following materials for more information:

  • Guidelines - contains objectives, guidelines, funding information, the application process, responsibilities, sample timeline, and sample program schedule. 
  • Sample Agenda - click on Past Regional Meetings below

We typically hold the Regional in October or November, however, you can submit a proposal to hold it over the summer months or request a different month. We will not hold a regional meeting in the spring during the annual meeting time.

If you have any questions or concerns, please call the AAA Office at 301-634-7907 or email [email protected].

The deadline to apply for 2024 is April 30, 2024. 

Past Regional Meetings 

2023 - University of the Incarnate Word, San Antonio, TX
2022 - University of Iowa, Iowa City, IA
2021 - Virtual hosted by University of Arkansas for Medical Sciences
2018 - McMaster University, Hamilton, ON (Canada)
2017 - Duquesne University, Pittsburgh, PA
2016 - Columbia University Medical Center, New York, NY
2015 - Medical College of Wisconsin, Milwaukee, WI
2015 - Western University, London, ON (Canada)
2014 - Philadelphia College of Osteopathic Medicine, Philadelphia, PA
2013 - Texas A&M University Baylor College of Dentistry, Dallas, TX
2012 - Rush University Medical Center, Chicago, IL

Apply for 2024 by April 30, 2024

Apply Now »

The application must include: 

  1. The names and contact information of the principal organizers (it is highly recommended that co-chairs be identified) and a list of other potential organizing committee members.
  2. Tentative meeting agenda, including proposed speakers and “theme”
  3. List of participating departments at the host institution, along with other institutions in the area
  4. Anticipated number of attendees
  5. Proposed meeting date(s) (must not overlap with other large national/international scientific/education meetings). The first or second Saturday of November has been popular for the past few years, but other dates can be considered. 
  6. Information on meeting spaces to be used.
  7. Options for parking, hotel(s), etc.
  8. Estimated costs/budget. AAA will provide up to $10,000, so organizers should identify additional funding sources such as corporate sponsors, journals, or funds from the host or other local institutions. AAA provides an additional $1,000 to cover competition awards.
  9. Sponsorship opportunities or exhibits?  Potential companies to contact?

See guidelines for more details.